Updates for December 2025

December 2025 marks one of the largest and most significant releases in the history of XtraPOS Cloud. With powerful new capabilities across POS, mobile, loyalty, reporting, stock control, purchasing, and payroll preparation, retailers have now gained more control, deeper insight and faster daily workflows.

From mobile-driven operations to advanced profitability analysis and smarter promotions, this release sets a strong foundation for what is coming this new year. 

Mobile Label Printing

Faster shelf management, anywhere.

Labels can now be printed directly from the mobile app, making shelf scanning, price checks, and relabelling quicker and more flexible without needing to return to a fixed workstation.

Advanced Loyalty Rules & Levels

More control, more meaningful rewards.

• Loyalty points earned and redeemed can now include or exclude specific Departments, Categories, and Brands

• Introduced Loyalty Levels, allowing multipliers per Customer Group for both earning and redemption

This enables highly targeted loyalty strategies that reward the customers who matter most.

Mobile Goods Receiving (Even Beyond the PO)

Receive stock on the go.

Goods can now be received via the mobile app, including:

• Items not listed on the original Purchase Order

• Goods not yet linked to a GRV

Perfect for partial deliveries, substitutions, or last-minute supplier changes.

Expanded Reporting Power

Deeper insight, clearer decisions.

New and enhanced reports include:

• Payments Multi-Filter Report now showing payment references

• Customer Insight Report by Profile, enabling consent-based customer data extraction for marketing purposes

• Supplier Invoice Tracking Report with multiple filters under Stock Reports

• Enhanced Stock Replenishment Reporting, driven by sales history and par levels for smarter restocking

• Purchase Order Report now supporting filtering by multiple PO Seasons

Improved Cost & Profit Visibility

More accurate margins, better control.

• Sales Multi-Filter Report can now calculate cost and GP% using Standard Unit Cost (as at Date of Sale) when actual cost is unavailable

• Purchase Order and GRV screens now provide:

  • Clear margin analysis per product

  • Comparison across price lists and price levels

  • Minimum profit % filtering

• Departmental settings can now allow users to modify default stock costs, ideal for:

  • Consignment stock

  • Third-party owned items

  • GP% tracking without affecting stock valuation

Enhanced Item & Variant Visibility

More clarity across transactions.

• Item search across Purchase Orders and stock transactions now displays variant details

• Custom Variant fields can now be shown across:

  • Stock transaction grids

  • Purchase Orders

  • Sales views

This improves accuracy and reduces ambiguity when working with complex product ranges.

Smarter Promotions

More flexibility at the point of sale.

A new POS Promotion type has been introduced, allowing:

• Multiple cheapest items to be discounted

• Or provided free of charge

This opens the door to more creative, high-impact promotional strategies.

Label Printing for Inactive Items

Better housekeeping, fewer workarounds.

Labels can now be printed for items marked as Inactive, making stock audits, legacy items, and warehouse organisation far easier.

User Timesheets for Payroll Preparation

Turn POS activity into payroll-ready data. User Timesheets are now available, based on POS session logins, with support for:

• Multiple chains and outlets

• Users logging in and out across different locations

• Identification of missing logouts

• Easy export to Excel for payroll processing

This delivers a major step forward in operational and payroll efficiency.

Looking Ahead for 2026

December’s release reflects our ongoing commitment to building smarter, more flexible tools that simplify retail operations and deliver real business value. As we head into 2026, we’re excited to continue delivering regular updates that help you sell smarter, operate faster, and gain deeper insight across the entire XtraPOS Cloud ecosystem.

We are looking forward to providing another year of innovation, improvement, and growth with XtraPOS Cloud. Stay tuned for the first update of 2026 at the end of this month!