Latest Updates

​Our Biggest Update Ever for XtraPOS Cloud !

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December 2025 marks one of the most significant releases in the history of XtraPOS Cloud.

This update brings powerful new capabilities across POS, mobile, loyalty, reporting, stock control, purchasing, and payroll preparation—all designed to give retailers more control, deeper insight, and faster daily workflows.

From mobile-driven operations to advanced profitability analysis and smarter promotions, this release sets a strong foundation for what’s ahead.

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🏷️ Mobile Label Printing

Faster shelf management, anywhere.

Labels can now be printed directly from the mobile app, making shelf scanning, price checks, and relabelling quicker and more flexible—without needing to return to a fixed workstation.

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🎯 Advanced Loyalty Rules & Levels

More control, more meaningful rewards.

• Loyalty points earned and redeemed can now include or exclude specific Departments, Categories, and Brands

• Introduced Loyalty Levels, allowing multipliers per Customer Group for both earning and redemption

This enables highly targeted loyalty strategies that reward the customers who matter most.

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📦 Mobile Goods Receiving (Even Beyond the PO)

Receive stock with confidence—on the go.

Goods can now be received via the mobile app, including:

• Items not listed on the original Purchase Order

• Goods not yet linked to a GRV

Perfect for partial deliveries, substitutions, or last-minute supplier changes.

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📊 Expanded Reporting Power

Deeper insight, clearer decisions.

New and enhanced reports include:

• Payments Multi-Filter Report now showing payment references

• Customer Insight Report by Profile, enabling consent-based customer data extraction for marketing

• Supplier Invoice Tracking Report with multiple filters under Stock Reports

• Enhanced Stock Replenishment Reporting, driven by sales history and par levels for smarter restocking

• Purchase Order Report now supporting filtering by multiple PO Seasons

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💰 Improved Cost & Profit Visibility

More accurate margins, better control.

• Sales Multi-Filter Report can now calculate cost and GP% using Standard Unit Cost (as at Date of Sale) when actual cost is unavailable

• Purchase Order and GRV screens now provide:

  • Clear margin analysis per product

  • Comparison across price lists and price levels

  • Minimum profit % filtering

• Departmental settings can now allow users to modify default stock costs, ideal for:

  • Consignment stock

  • Third-party owned items

  • GP% tracking without affecting stock valuation

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🧾 Enhanced Item & Variant Visibility

More clarity across transactions.

• Item search across Purchase Orders and stock transactions now displays variant details

• Custom Variant fields (1–3) can now be shown across:

  • Stock transaction grids

  • Purchase Orders

  • Sales views

This improves accuracy and reduces ambiguity when working with complex product ranges.

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🎁 Smarter Promotions

More flexibility at the point of sale.

A new POS Promotion type has been introduced, allowing:

• Multiple cheapest items to be discounted

• Or provided free of charge

This opens the door to more creative, high-impact promotional strategies.

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🏷️ Label Printing for Inactive Items

Better housekeeping, fewer workarounds.

Labels can now be printed for items marked as Inactive, making stock audits, legacy items, and warehouse organisation far easier.

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⏱️ User Timesheets for Payroll Preparation

Turn POS activity into payroll-ready data. User Timesheets are now available, based on POS session logins, with support for:

• Multiple chains and outlets

• Users logging in and out across different locations

• Identification of missing logouts

• Easy export to Excel for payroll processing

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This delivers a major step forward in operational and payroll efficiency.

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🚀 Looking Ahead to 2026

December’s release reflects our ongoing commitment to building smarter, more flexible tools that simplify retail operations and deliver real business value.

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As we head into 2026, we’re excited to continue delivering regular updates that help you sell smarter, operate faster, and gain deeper insight across the entire XtraPOS Cloud ecosystem.

Here’s to another year of innovation, improvement, and growth with XtraPOS Cloud.

​✨ Enhanced Point of Sale Screen

Faster workflows. Cleaner layout. Smarter navigation.

The redesigned POS screen brings a smoother, more intuitive selling experience.
 

 With clearer action buttons, improved spacing, and better access to commonly used tools, your team can process transactions quicker than ever—especially during busy trading periods.
 

This upgrade delivers a more efficient, more comfortable workflow for all POS users.

💵 Float Counting by Cash Denominations (Opening & Closing Sessions)

Accurate counts, less manual work.

Both opening and closing trading sessions now support float counting by specific cash denominations.
 

Cashiers simply enter quantities per denomination, making the process faster and reducing human error—all while improving end-of-day accuracy.

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📊 Cost-Free Daily Sales Report

Share performance without revealing sensitive data.

A new automated daily sales report can now be generated without showing Unit Cost, Profit Margin %, or any cost-related information—perfect for staff who need sales totals but not financial detail.

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📝 Open Description for Inventory Items

Flexibility for made-to-order or customised products.

Stock Items can now include a user-defined Open Description, allowing staff to enter custom text at the time of sale. Ideal for repairs, engraving, special orders, or any product requiring unique notes.

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📈 GP% Margin on Stock Items

Better visibility of profitability.

Stock Item cards now display the Gross Profit %, giving you a quick and clear understanding of expected profitability per product—supporting smarter pricing and buying decisions.

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🎁 Department-Restricted Gift Voucher Redemption

Control where vouchers can be used.

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Gift Vouchers can now be configured so that they may only be redeemed against specific Department Codes or Categories, ensuring voucher usage is aligned with your promotional or category rules.

📦 Supplier Filtering in Stock Take

More flexible stock take planning.

The Stock Take screen now includes a Supplier filter, allowing you to easily organise supplier-focused stock counts for better accuracy and planning.

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⚖️ Packed Weight Field on Stock Items

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More detail for weight-based or packaged goods.

A new Packed Weight field helps you record more precise product data—especially useful for bundled, pre-packed, or weight-sensitive stock.

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🏷️ Variant Family–Based POS Promotions

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More targeted promotional control.

POS Promotions can now be assigned directly to Stock Variant Families, giving you more precise control over how promotions are triggered across product variations.

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These November updates continue our commitment to delivering smarter, faster, and more flexible tools across the entire XtraPOS Cloud ecosystem. More improvements are already in development, all aimed at making daily retail operations simpler and more efficient.

Your XtraPOS Cloud continues to grow with smart features designed to simplify operations, enhance flexibility, and give you deeper control over how your system behaves on the sales floor and beyond.

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• Automated Gift Receipt Handling

Smarter, faster, more seamless checkout.

You can now configure your POS to automatically separate items on a chit into different gift receipts—no manual action required. This streamlines gifting transactions and reduces time at the counter.

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• Second Description Field on Stock Items

More details where you need them.
A new Second Description field has been added to the Stock Items card, allowing you to maintain an additional layer of product information. You can print this on the client’s chit when needed, giving you flexibility for multilingual text, detailed specifications, or promotional notes.

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• Custom Variant Family Naming

Tailor variant structures your way.
We’ve enhanced Custom Stock Variant Options so you can now define unique variant names per Variant Family. For example, “Custom Variant 1” for Family A can be called Scent, while for Family B it might be Type—making variant data clearer and more intuitive for your business setup.

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• Expanded User Group Permissions

Granular control for better visibility management.
New permission settings let you define which stock item details are visible per user group. Whether it’s pricing, cost, or other sensitive information, you now have precise control over what each user can see.

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These enhancements were built to give you greater automation, flexibility, and control in every aspect of your POS experience. As always, we’re continuously working to deliver new features that make managing your business simpler, smarter, and faster.

Your XtraPOS Cloud is evolving with features built to streamline operations, strengthen reporting, and give you even greater control—whether you’re on the sales floor, in the warehouse, or managing online.

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 Multiple Images on Stock Cards

Showcase products better.

• Stock cards can now handle multiple images, grouped by either Stock Code or Stock Variant Family.
  Perfect for businesses syncing across channels or showcasing product variations.

Smarter Online Categories

Seamless eCommerce integration.

• Categories now support Parent > Sub Categories, making synchronisation with eCommerce platforms more structured and efficient.

Sales Multifilter Report Enhancements

Deeper analysis at your fingertips.

• You can now group by Product Description, helping you quickly identify trends and patterns across sales data.

Bulk Updates by Variant Family

Save time, reduce manual work.

• Import tools now allow mass updates of stock variant families in one go.

Native Loyalty Controls

More flexibility for your native loyalty program.

• Set a minimum bill amount before customers can redeem points, giving you more control over reward redemption.

Advanced Warehouse Management

Smarter stock flow from warehouse to shelf.

• Reporting now supports Floor setups tied to different Bin locations, helping you track and manage stock more accurately.

Custom Variants (User-Defined)

Your business, your rules.

• Create custom variants that can be applied across Stock Variant Families, giving you more flexibility in structuring your product data.

Easier User & Group Management

Less admin, more efficiency.

• System Administrators can now copy users and user groups, making setup and onboarding faster than ever.

Always Moving Forward

These updates were designed with the goal to give you more control, flexibility, and insights where it matters most. And we’re not slowing down. Stay tuned for the October release!

We’re back with another powerful batch of updates for August—designed to streamline your operations, surface actionable insights, and keep you in full control whether you're at your desk or on the move.

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📊 Current Performance Dashboard (Web App)

Make better decisions, faster.

We’ve introduced a brand-new Current Performance section in the dashboard that gives you real-time, high-level metrics at a glance:

• 🔁 This Month vs. Same Month Last Year (LYSM)

• 📆 Year-to-Date vs. Last Year (LYYTD)

• 📈 Average Spend Comparisons across time periods

Know exactly how you’re doing—instantly.

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📱 Mini Dashboard on the Mobile App

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Big insights, now in your pocket.

Stay informed on the go with a concise mobile dashboard showing Key sales across your outlets.​

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Perfect for managers who need visibility on the move.

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🔍 Smarter Searching on POs, GRV's and Stock Adjustments

Find what you need—faster than ever.

You can now search by SKU, barcode, material number, or item code directly within:

• 🧾 Purchase Order and GRV screens

• 📦 Stock Adjustment screen

More flexible search = less time spent digging for data.

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📥 Enhanced Stock Extraction Reports

More data, more decisions.

We’ve added new optional columns to the Stock Extraction Report:

• Reorder Level

• Minimum Stock

• Maximum Stock
  You can filter these by one or more stores of your choice, giving you more insight into your inventory planning thresholds.

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These upgrades were built with one goal in mind: giving you sharper insights, faster workflows, and more 

control wherever you are.

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We’re already working on what’s coming next. Stay tuned for the September release!

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We’re thrilled to share the latest round of exciting enhancements for July, designed to give you more control, flexibility, and efficiency in managing your inventory—whether you're in the back office or on the move.

🧬 Powerful Stock Card Upgrades (Web App)
Managing stock just became smarter and faster:

🧪 Item Cloning Just Got Smarter
Easily clone existing items—and now even better, clone entire families of variants (like colour and size) in one go. The system will automatically generate each unique combination for you!

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🔄 Variant Family Sync
Make a change to one item, and auto-update the rest in the variant family—only where you choose. Take full control over what syncs and what stays unique.

📋 Custom Fields Across the Board
You can now introduce and manage custom item detail fields across core inventory workflows—including Purchase Orders, Stock Takes, and Stock Adjustments.

🖨️ New Stock Catalogue Printing
Export a beautifully formatted stock catalogue (with images!) to PDF or Excel—perfect for internal use or sharing with partners.

🔍 Advanced Stock Searching
Refined filtering tools now let you search across multiple material numbers, helping you find exactly what you need—faster.

📱 New Mobile App Feature – Seamless Goods Receiving

We’ve added a dedicated screen for receiving goods from a GRV or Purchase Order.

📦 Multi-Point Receiving
Use handheld devices at different locations to scan and receive items—all updating the same master document in the back office. It’s fast, efficient, and reduces errors in the field.

These updates are all about giving you more automation, fewer clicks, and tighter control—so you can focus on growing your business. Stay tuned for a new batch of updates next month!

We’re committed to continually improving your XtraPOS experience, and June brings another round of powerful updates and refinements across the platform — from enhanced import tools to smart dashboard features and mobile app upgrades.

📥 Full Support for Excel File Imports
Managing your data just got easier! You can now import key information using Excel files, in addition to CSV.
 

✅ Customer Data Import – Seamlessly import customer details via Excel or CSV.
 

🛒 Online Product Details Import – Upload long descriptions, online categories, and tags in bulk using Excel or CSV files.

These enhancements simplify data entry and reduce time spent on manual tasks.

📊 Dashboard Enhancements
Stay focused on what matters with new customization and visibility options.
 

🧩 Widget Management – Choose which dashboard widgets to display or hide based on your preferences.
 

🎟️ New Gift Voucher Widgets – Gain instant insights with new widgets tracking Gift Vouchers Issued and Redeemed.

🎯 Loyalty Module Improvement
To ensure fairness and transparency in reward allocation:
 

🛑 You can now disallow loyalty points from being granted when a customer pays using points redeemed. This avoids circular rewards and supports more sustainable loyalty programs.

📱 Mobile App Enhancements (Android)
Our Android app continues to evolve to better support your on-the-go operations:

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🔊 Acknowledgment Sound for Scans – Get instant feedback with new audio alerts confirming successful or unsuccessful scans.

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🔁 Bulk Item Status Updates – Easily activate or inactivate multiple items in one action, streamlining item management from your mobile device.

We hope these updates help make your operations smoother and more efficient. Stay tuned for more exciting features next month!

We're excited to share some important updates and enhancements made during the month of May:

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🔗 Integration with Bank of Valletta Payment Terminals
We’ve successfully integrated XtraPOS with Bank of Valletta (BOV) payment terminals, allowing for a more seamless and efficient checkout experience. This new integration ensures faster transactions and improved reliability for our clients using BOV services.

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🎁 Enhanced Loyale Integration
Our loyalty platform integration continues to evolve. This month, we’ve rolled out further improvements to the Loyale module, streamlining customer rewards and enabling more dynamic campaign management — helping you boost customer retention and satisfaction.

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📱 Mobile App (Android) – Version 1 Launch
We’re proud to announce the launch of Version 1 of our XtraPOS Mobile App for Android! Designed with operational efficiency in mind, the app now allows you to:

• View stock availability across all locations

• Perform warehouse and outlet stock transfers

• Assist in stock counts

• Manage stock/bin location transfers

These features empower your staff with greater flexibility and control, directly from their mobile devices.

Stay tuned for more exciting features and enhancements coming soon!

This month brought with it exciting new updates to XtraPOS Cloud, including:

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• Seamless 2-Way Integration with WooCommerce - Enjoy improved synchronization between your online store and XtraPOS, ensuring smoother operations and real-time data updates.​

• Enhanced Accounts Receivable Module - Gain better control and visibility over receivables with new capabilities that improve efficiency and accuracy.​

• Integration with Malta Beverage Container Refund Scheme (BCRS) - Easily validate and redeem BCRS vouchers directly within the system — supporting sustainability while simplifying processes.​

• Full Integration with Trust Payment Terminals - Process payments faster and more reliably with full support for Trust terminals.​

• Improved Stock Take Module - Now import stock counts using stock codes, making stock takes quicker and more precise.​

• Smarter Stock Transfers - Import transfer data by stock code and quantity at the line level — enabling faster, more accurate stock movements.

Over the past month, more features were introduced to XtraPOS Cloud:

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• We now support price embedded barcodes.

• For clients that sell by weight and print the weight on the labels this is now supported.

• Product labels can now be printed by just specifying a range of creation dates or modified dates to batch print a range of labels created or modified within a certain period.

• Product online descriptions can now be entered in XtraPOS Cloud directly with rich editing options, using bullet points, paragraphs, styles and more.

• We have introduced Addon products. This will allow you to easily sell an Item and the system will automatically addon the extra item or a set of extra items as setup.

• Launching of integration with more Accounting Systems. Our latest integration is with Intuit Quick Books Online by Intuit.

We’re excited to announce that XtraPOS Cloud has been updated with powerful new features designed to enhance your experience. Here’s what’s new:

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•  Zoom into Product Images – View and zoom in on product images directly from the stock screen.
  Enhanced POS View – Easily access and zoom in on product images right from the POS Sales screen.

•  More Control Over Promos – You can now also limit promotions by stock codes, with the ability to import codes for each promo.

•  Introducing Coupons! – Create promotional coupons (e.g., 10% off when you spend €100), limit them by client, set usage limits, and even generate QR codes for easy redemption.

• Launch of In-build XtraPOS Cloud Loyalty System to award returning Customers!

• Introduced new filters to create stock takes

• All reports can now be emailed directly from the system.

• Users are now able to tag sales for better marketing filtering and categorisation

• Dashboard enhancements to show more sales widgets

• Introduction of Stock widgets on Dashboard

• Support for Stock Item Lot tracking and expiry dates

• Ability to alter payment method post Sale Closure (by permissions)

• Enhanced daily sales automated report to track daily cost of sales and projected profitability

• Enhanced reporting to track Items below Re-order, Minimum and Maximum Quantity

• Introduced the ability to determine what items can be fulfilled by warehouse in comparison to the Re-order , Minimum and Maximum Quantities

• Enhancements to Loyalty System